If we contract that I become your counsellor, I collect & hold some sensitive data about you.
In order to ensure full compliance with the General Data Protection Regulation I want to ensure you of a few things:
• The information collected is necessary information for our working relationship – this will be your full name, address, date of birth, a current phone number, an email address, your GP details, an emergency contact number, medical conditions & medication and involvement with other services
• I ask for this information in order to build an accurate picture of you, your life experiences, your counselling and psychological well being history and what treatment you have received or are still receiving. This is so I can tailor my services to meet your needs and part of keeping you safe
• The only person that sees this data is myself, unless I feel you are at risk of serious harm (please see the Therapeutic Agreement for more details and information on therapeutic will arrangements)
• This data is stored safely and only examined by me, your therapist
• Your data is kept confidential and secure – in a locked cabinet or password protected PC – and in accordance with GDPR. It will be kept for 7 years following the ending of therapy for legal reasons. If you are under 18 years old the data will be kept for 7 years following your 18th birthday
• I will never share your data with any external agencies for any commercial purpose or pass on your personal details unless I have your permission to do so, or am required by law or a safeguarding concern to do so. Once the therapeutic work is finished I will not use your data for marketing purposes, and I will not make contact with you unless you contact me
Under General Data Protection Regulations you have the following rights:
• The right to be informed about the collection and use of your personal information as described herein
• The right to access data, by contacting me at firstname.lastname@example.org through a data subject access request, where your request will receive a response within 1 month
• The right to rectification. If you believe any information I hold about you is not accurate, please contact me and I will promptly amend if found to be incorrect
• The right to erasure – you can request at any time that I erase or destroy any personal information or data that I hold on you if you believe it to be incorrect. This request must be in writing or by e-mail. Some data cannot be erased but must be retained for lawful purposes and in line with my insurance policy
• The right to data portability. You have the right to obtain your personal data for your own purposes
• You have the right to object to any personal data being collected, however if this is the case, therapeutic work cannot commence. This is because I am required to keep appropriate records in line with my insurance provider, professional ethical body, and for legal and safeguarding purposes
I have a trusted colleague that will notify and support you in accessing onward support, in the event that I am incapable of working at short notice due to serious, life threatening illness, or death. The therapist also conducts herself according to the BACP’S ethical framework, and is bound by the same strict confidentiality codes as I. If you do not wish your details to be included in this ‘therapeutic/clinical will’, you can let me know and I will ensure that no details are passed on in this way.